Procurement Officer

Duties and Responsibilities:

• Defines the need to issue a call for bids
• Leads the search for new local suppliers depending on the enterprise's needs
• Keeps the local supplier's purchase reference documents up to date. 
• Completes the call for bids file for purchase requisitions 
• Selects suppliers to be invited to bid, in compliance with the Group's purchasing policy.
• Verifies that local suppliers are financially sound and that they respect regulatory commitments, particularly with regard to tax organisations. 
• Aligns bids with suppliers, technically and commercially. 
• Produces Offer Comparison Tables (TCO)
• Negotiates offer so as to achieve the objective of the BR (Request Form) in collaboration with the Purchaser Headquarter. 
• Gets the Operation Manager to validate the final choice at the end of the negotiations. 
• Complies with evaluation procedures for new suppliers and purchasing procedures for the final choice of the selected supplier. 
• Verifies orders and ensures that they are signed by authorized persons. 
• Makes sure that the supplier accepts the order without reserves. 
• Makes sure that quality and deadlines defined in the order forms are respected, and that all clauses in the contract are applied. 
• Deals with any disputes with the supplier during the execution of order forms. 
• Issues reminders to suppliers in the case of late deliveries and informs the project leaders. 
• Checks supplier invoices and identifies nonconforming invoices.
• Makes an annual evaluation of local suppliers, based on services provided. 
• Monitors transit of purchases made. 
• Checks that transported goods and equipment comply with the customer's reference documents 
• Cooperates with customs to verify contents of containers. 
• Manages all customs documentation. 

Requirements:

• Knowledge of the professional environment 
• Knowledge of the law and regulations specific to the business
• Familiarity with computer tools: Microsoft Office suite 
• Ability to summarise, analytical mind 
• Management skills 
• Teamwork capability